Many companies are still debating to implement a Document Management System as a service to support the management of their documents. Here are some of the reasons why implementing a Document Management System is essential for your organisation:
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IMMEDIATE IN THE INFORMATION:
When you implement Document Management you can get the information to those who need it directing the documents through workflows or sending information extracted from documents to external systems.
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BEST CUSTOMER SERVICE:
With Document Management you will gain greater control of all your documents which will allow you to know the status, location, and person in charge at all time improving customer services significantly. Furthermore, process automation guarantees a reduction in delivery and execution time.
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INCREASING EFFECTIVENESS:
Employee performance will improve dramatically due to many of the tasks that were previously completed manually becoming automatic. It also enables easy storage and quick document search efficiently. This allows you to do more at the same time and reduce the margin of error.
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INCREASE IN PRODUCTIVITY:
Increases productivity by centralising information and using electronic documents that stream information faster.
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SAVING SPACE:
With Document Management, the storage required to archive documents is significantly reduced thanks to the digitalisation of the information.
Read about: What is a Document Management System?
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COST SAVING:
Reduce physical documents production and storage costs. On the other hand, it also increases the savings because it drastically reduces the costs associated with the use of paper and printing materials. Resulting in:
75% reduction in time spent searching for documents.
75% reduction in time devoted to filing documents.
50% reduction in copying costs.
An increase of more than 40% in the ability of appropriate costumer responses.
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QUICK ACCESS TO INFORMATION:
The use and implementation of a Document Management reduce noticeably the time that is needed to consult physical (paper) data and suppresses manual tasks.
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COMPLIANCE WITH THE LAW:
Contributes to the compliance of law to make the company a sustainable organisation by complying with the Organic Law of Data Protection ISO 27.2001 regulations.
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PAPER SAVINGS:
With Document Management, the use of paper decreases drastically as all information is digitally stored in the cloud, thus not only saving the costs of paper management but also adopting good practices that allow the efficient use of resources, minimising environmental impact and maximizing economic viability.
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CONTROL OF INFORMATION:
The information is kept secure since not all in the company have access to important documents and those that do are protected.
The above benefits are just a few of those that come with a Document Management System and are achieved with the adequate management of implementation. With highly qualified personnel in knowledge and experience, do not hesitate to contact us and consult us whatever your concern or need.
